Finance & Accounting Supervisor

Job Description

Financial Reporting & Accounting

• Lead monthly and annual closing processes and ensure the accuracy of financial statements.
• Prepare and review budget realization reports, management reports, and cash flow statements.
• Ensure accurate sales reconciliation and revenue recognition in alignment with accounting standards.
• Collaborate with the inventory team for accurate COGS and inventory recording.
• Supervise external accounting and tax partners to ensure deliverables meet company requirements.
• Monitor and report weekly Accounts Receivable (AR) Outstanding together with the Customer Service team, including tracking overdue receivables and collection progress.
• Calculate and validate doctor commission payments based on approved compensation schemes, ensuring accuracy, completeness, and timely payment processing.
• Monitor and reconcile billing statements from credit card vendors/payment gateway providers, ensuring transaction accuracy and timely settlement of outstanding balances.
• Maintain and continuously improve accounting SOPs to support operational efficiency.
• Support audit processes (internal and external) and ensure timely submission of required documents.
• Support and coordinate the implementation of Odoo ERP across multiple phases, including inventory setup, accounting module implementation, synchronization of inventory and COGS reporting, and financial reporting optimization.

Finance Operations & Cost Control

• Act as project cost controller, ensuring effective tracking of project expenses and CapEx spending.
• Oversee daily operational finance activities such as reimbursements, vendor payments, and petty cash control.
• Monitor and manage all company spending to ensure alignment with budgets and spending policies.
• Develop and implement SOPs for payments, reimbursements, and project financial processes.
• Coordinate with internal departments for budget control, payment approvals, and financial verification.
• Prepare regular cost reports, variance analyses, and recommendations for management decision-making.

Continuous Improvement & Collaboration

• Identify opportunities for process optimization in accounting and finance operations.
• Collaborate closely with cross-functional teams to ensure accurate financial data flow and reporting.
• Provide financial insights and recommendations to management for strategic planning and efficiency improvements.

Cross Functional & Operational Support

• Liaise with branch operations teams to gather financial data, clarify transactions and ensure accurate recording of branch-level activity
• Support new branch launches with financial set up tasks including chart of accounts configuration, opening balance inputs and initial reporting
• Collaborate with IT on finance system improvement, including ERP enhancements and reporting automation (e.g., Odoo)

KEY DELIVERABLES

• Accurate, complete and timely monthly financial and management reports (P&L, Balance Sheet, Cash Flow) and management reporting packages.
• Weekly AR Outstanding reports with clear visibility of collection status and overdue balances.
• Complete and accurate recording of daily financial transactions, validated in coordination with the accounting consultant.
• Timely month-end closing in Odoo, including reconciled sales data and validated COGS calculations.
• Accurate doctor commission calculations and timely payments in accordance with approved commission structures.
• Accurate reconciliation and monitoring of credit card vendor transactions and settlements.
• Successful implementation and stabilization of Odoo ERP modules covering Inventory, Accounting, COGS reconciliation, and Financial Reporting.

QUALIFICATIONS

Education, Certification, Work Experience

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum 4–6 years of experience in accounting, reporting, and/or financial operations.
• Strong knowledge of accounting standards, tax regulations, and financial controls.
• Proficient in ERP systems and Microsoft Excel.
• Excellent analytical, organizational, and problem-solving skills.
• Strong communication and coordination abilities across teams and departments.
• Experience in project cost control or operational finance is a strong advantage.